Conclusion

Alhamdulillah I have completed the reflection that have been assigned by Dr Nur Naha and Dr Roya. From this subject, I have learned so many things with Dr Roya. Before attend to this class, I really know nothing about Human Resource Information System (HRIS) and I also think that this subject is really difficult. But after I have attends to this class, I have gained a lot of knowledge about this information system and realize that in this era of advanced technology, I must be knowledgeable in many system.

   The Human Resource Information System is very important thing because an effective HRIS provides information on just about anything the company needs to track and analyze about employees, former employees, and applicants. Your company will need to select a Human Resources Information System and customize it to meet your needs. 

    I had to summarize the three topics in this subject and I chose to write down the reflection about Information System on Competitive Advantage, HR Recruiting and Staffing, and last but not least is Human Resource System and System Architecture. I can conclude that this three topic is really important and can help the organization to save cost and less time consuming.

(201 words)
total:(1639 words)

Reflection on Human Resource System and System Architecture

After I have learnt the system architecture that have been taught by Dr Roya, I am able to understand that there are three types of technological HRIS system architecture which are standalone systems, data warehouse model and single integrated system model. Human Resource Information System also can be known as Human Resource Management. It is a software or online solution for the data entry, data tracking, and data information needs of the Human Resources, payroll, management, and accounting functions within a business.

             The system Architecture is the systems correlated to multinational model, international model and global model. Standalone system is the most basic model which each operating units runs its own independent system with no worldwide standards in place and no integration. Standalone System does not have systems at all. Their consolidated reporting perhaps done through a global data warehouse, is often quite basic. Standalone systems have difficulties to do data analysis and even the most basic headcount reporting becomes laborious. This types of system are usually used by multinational company.

            According to wikipedia, a data warehouse (DW or DWH) is a database used for reporting and data analysis. It is also stated that the data stored in the warehouse are uploaded from the operational systems such as marketing, sales and so on. The data may pass through an operational data store for additional operations before they are used in the data warehouse for reporting. This data warehouse can help organization to share the application and information all over the world. It also will be same throughout all organization unit either it is local or international. All the units run the same software. This type of system will be suited to the international organization. Beside that, it is also beneficial to the organization because it consuming less cost and time.

           

          The third system architecture is single integrated system model which is the most advanced model. This system generally located at the corporate headquarters (HQ) and using the concept of centralization. This means that this system force organization to use a standardized set of software worldwide. There is no need for a separate reporting database, although some organizations do it in order to separate transaction processing from analytical reporting.  The single integrated system uses the same screens worldwide, with appropriate changes for different languages in different countries. This system usually used by global and transnational organization. At the end of class I am very satisfied with the knowledge that I have gain today.

(412 words)

Reflection on Information System on Competitive Advantage

Before this, I really do not understand what is the competitive advantages in industries but after I have learnt that topic that from Dr Roya I am able to understand more about this topic. From what I have learnt in the class, competitive advantage is what distinguishes you from the competition in the minds of your customers. Whether you are an employee, a business or a country, you need to have a clear competitive advantage and communicate it to your customers

            Besides that, I also learnt about the competitive forces. In order to succeed, a business must develop strategies to counter the forces. Investorwords define the competitive force as a forces that shape industries and economic sector, which can be used to determine the competitive strength or weakness of a company. There are five competitive forces which is the rivalry of competitors within its industry, the new entrants into an industry and its markets, the substitute products that may capture market share, the bargaining power of customers and lastly the bargaining power of suppliers (as shown in the below figure).  The more competitive forces are being faced by an organization, the higher competitive pressure it feels.

           

Other than that, I also have been taught about the using competitive strategies. These strategies are not mutually exclusive. There are five strategies which is cost leadership, differentiation strategies, growth strategies, alliance strategies and innovation strategies. A given activity could fall into one or more categories of competitive strategy. For the cost leadership strategy a firm achieves cost leadership in its industry by thrifty buying practices, efficient business processes, forcing up the prices paid by competitors, and helping customers or suppliers reduce their costs. The next is innovation strategy which means that company need to produce new product or services that different and unique from other company. This is because innovation implies something so new and different that it changes the nature of the industry. The third is Differentiation strategy. Come up with new ideas which promoted the different products, services or product features and can charge higher prices and sell more products. The fourth is alliance strategy. Work with business partners in partnerships, alliances, joint ventures, or virtual companies. And the last but not least is the growth strategy. The growth strategy means the companies need to expand company’s capacity to produce diversity new product and services. At the end of the class I am satisfied with the information that has been given to me by Dr Roya.

           

references:

http://en.wikipedia.org/wiki/Competitive_advantage

http://useconomy.about.com/od/glossary/g/Competitive-Advantage.htm

http://www.emeraldinsight.com/journals.htm?articleid=865105&show=html

http://www.investorwords.com/16262/competitive_forces.html


(415 words)

Reflection on HR Recruiting and Staffing

From what I have learnt in this topic, the recruiting and staffing process is the important things to organization in order to increase the productivity of the company. The business dictionary stated that the recruitment is a process of identifying and hiring the best-qualified candidate (from within or outside of an organization) for a job vacancy, in a most timely and cost effective manner. In the other hand, the staffing is a process to select and train the new employee.

            Through the advancement of technology, people can easily find the job vacancies. The organization can easily advertise the job vacancies to the user via internet and the candidate can easily submit their resume or CV on that website. The data obtained will help organization to get qualified workers to fill the vacancies. The organization can apply the human resource information system to selection and assessment such as online testing, web based selection system and others. This online collection will be utilized by organizations to obtain information on the applicant to facilitate the process of selection.

             In order to remain competitive, company need to find initiative to attract the people and hire more quality and effective workforce. E-recruitment is the process of personnel recruitment using electronic resources, in particular the internet. E-recruitment is beneficial in terms of cost and time effectiveness. Organization could save the cost by advertising the job opening via company’s website instead of publishing advertisement on newspaper. But on the other hand, E-recruitment using technological approaches and if any problems happen on the system will cause the information loss.

            There a lot of component in this system such as personal information candidate, administration, job information etc. on this system, the candidate can know about job information such as the hiring process, deployment and retention. The system can give a lot of advantage but also have the disadvantage that may occur such as the challenge to update the information, lack of personal interaction, too many candidate and so on.

            For the web-based computerized system, there are a lot of function such as to testing the access and security, to testing the inventory and administrative privileges, give options for scoring, for accessing results and for applying test policies. This system give a lot of implication to the management such as provides a flexible, automated and interactive interface between the online application system, the recruitment department of the company and the job seeker.

            At the end of this class, I felt so happy and satisfied that had learnt so many new terms today. Besides that, I gained more knowledge and understanding of information system and E-recruitment system.

 reference:

 http://www.businessdictionary.com/definition/recruitment.html

(436 words)

Introduction About Me

Assalamualaikum W.B.T and hello everyone :)

First of all..i will introduce myself. My name is Nur Faezatul Husna Binti Abdul Khoni. I am from Kuala Nerang, Kedah. I am 3rd year students in University of Technology Malaysia. In UTM, im taking a bachelors degree of Science in Human Resource Development. Why im taking this course? this is because i think the human resource are interesting and i like to learn how to manage people and plan for the people's development.And i really hope that i can be a human resource manager one day..Aminn..:)

Actually,we were assigned to do a personal webfolio by DR Nur Naha. We have to write down the reflections of the topic given which has been taught by DR Roya. This is first time lecturer asks us to do reflection in this way but it is very interesting. so..i really hope that i can improve my knowledge in this subject and get a good result at the end of this semester.